2024 VENDOR APPLICATIONS ARE NOW OPEN
Application Deadline: June 15th, 2024
Vendor space number, set-up and tear-down hours and instructions will be announced one week prior to the event.
VENDOR GUIDELINES:
- All tents must have weights on all 4 legs. At least 20 pounds per leg is recommended.
- No vehicles will be allowed on Bayshore Drive in the vendor area after setup closes Friday until tear down Sunday night. We will have an unloading/loading area near the event Saturday and Sunday. This is for those who do not want to leave their product in the booth overnight. This is NOT parking just loading and unloading.
- You are allowed to hand carry (Hand Trucks or Wagons are ok) product in or out to your booth as needed.
- Vendor must provide a certificate of liability from your insurance policy with Hydros for Heroes listed as an additional insured for the dates of this event.
- Vendor must be open during hours stated above. NO early closing or early take down.
- Must provide your own tent and displays. Be prepared for wind and bring something to anchor your tent. You can NOT anchor to the street.
- Quiet Generators are allowed.
- There will be on site security at night but your tent and items in your tent are your responsibility.
- Please help keep our Historic Downtown clean by removing all garbage when you leave.
- You are responsible for your sales and collecting and reporting of sales tax (8.7%) as applicable for your business.
- Booth numbers will be assigned by the vendor coordinator.
- All vendors will all be located on Bayshore Drive.
- All vendors will be notified of booth assignments no later than one week prior to the start of the event.
- Parking will NOT be provided on the event grounds.
- Hydros for Heroes reserves the right to enforce any other Health, County, City or Federal Laws necessary.
- No dumping of ashes or garbage.
- No dumping of ANY fluids or anything in any drain.
- No additional donations are required to be made to the event. All proceeds made during the event are yours to keep.
- Your space fee listed on the application is your only required monetary commitment.
FOOD VENDORS:
- Vendor must provide a certificate of liability from your insurance policy with Hydros for Heroes listed as an additional insured for the dates of this event, as well as a copy of your Island County Health Permit is REQUIRED.
CANCELLATION POLICY:
No Refunds.
EVENT APPROVAL:
Hydros for Heroes reserves the right to refund the registration fee and decline participation to any vendor whom the Board of Directors feels does not uphold the ideals of a Fun Family Atmosphere. Hydros for Heroes, the City of Oak Harbor and any sponsors or volunteers will not be responsible for any damages whatsoever occurring to booths, products, property, or loss or injury to person(s) as a result of participation in Hydros for Heroes.
